How to pay fees

Important Notice Before Application

Usage fees incurred from a single application will be billed in a lump sum according to the timing based on the usage start month or point allocation month.
After application approval, we cannot cancel usage, cancel fee invoices, or change fee amounts, payment accounts, or responsible persons. Please understand this in advance.

1. For Users Outside Kyushu University

1. After your usage application is approved, we will issue an invoice. Upon receiving the invoice, please transfer the usage fee to the bank account specified on the invoice within the payment deadline.
2. The payment deadline for usage fees is within 30 days from the invoice issue date.
   Please note that late payment fees will be charged if the deadline is missed.
   The invoice issue date and payment deadline are stated on the invoice, so please confirm them when you receive it.
3. Invoice issue timing varies depending on the usage start month or point allocation month as follows:

Usage Start Month / Point Allocation Month	Invoice Issue Date
April - September	Around October 1st
October - December	Around February 1st
January - February	Around March 1st

※ The invoice will be sent by email within approximately 1 to 3 business days from the date of issuance.

1. Transfer fees are to be borne by the user.
2. Once paid, usage fees will not be refunded in principle. Please understand this in advance.
3. Invoices will be sent to the "Accounting Contact Person" entered in the usage application portal.
4. For the late payment fee calculation formula, please refer to Q1 in Section 3, Frequently Asked Questions (FAQ).

2. For Users Within Kyushu University

1. Payment will be made through inter-departmental budget transfer (internal transaction).
2. The payment flow is outlined below:

① Approve usage application from user
② Notify user of usage approval
③ Execute budget transfer on the last day of usage start month / point allocation month
④ At the beginning of the following month (1st-3rd), notify the accounting department 
   of the user's affiliated department about the fee amount and settlement procedures
⑤ Accounting department of the affiliated department processes the budget transfer
   (Deadline: monthly settlement closing date)

1. The processing date is the last day of the usage start month / point allocation month, so please ensure the budget can be executed by then.
   ※ Please note that input details differ between KAKENHI (Grants-in-Aid for Scientific Research) and non-KAKENHI funding.

3. Frequently Asked Questions

Q1 How are late payment fees calculated?

A1

Calculation Formula:
　Late Payment Fee = Usage Fee × ((Days from payment deadline to transfer date - 1) ÷ 365) × Late payment interest rate
Payment Method:
・When making payment, please transfer the total amount of "Usage Fee" and "Late Payment Fee."
・The late payment interest rate is stated on the re-issued invoice after the original payment deadline.
・If the late payment fee has a fraction less than 1 yen, please round down.

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Q2 Can I get a refund if I stop using the service midway?

A2　Once paid, usage fees will not be refunded in principle.
Even if you discontinue usage during the planned usage period, we cannot provide refunds. Please understand this in advance.

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Q3 Can the payment deadline be extended?

A3　We apologize, but payment deadline extensions are not possible due to strict university regulations.

Please note that late payment fees will be charged if the deadline is missed. Please apply for usage with this understanding.

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Q4 Can the invoice be issued earlier?

A4　We apologize, but we cannot accommodate early invoice issuance.

Invoice issue timing is determined by the usage start month / point allocation month. For details, please refer to item 3 in the "1. For Users Outside Kyushu University" section above.